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Making Invoicing Even Easier

Base Rate Templates.

With the recent release of Guestbook 247 Kaprun invoicing has just become even easier. We've worked to make it simple to split a booking base rate into one or more invoice lines. So for instance if a booking base rate includes a room rate and breakfast fee attracting different tax rates you can now define this once in a base rate template and apply it to selected bookings. Guestbook will generate an invoice containing separate lines for the room rate and breakfast. The template can define a mix of invoice items with fixed or percentage based amounts.

Guestbook 247 will take care of allocating the base rate across the different invoice categories and tax rates. So taking our bed and breakfast example the template rules would look like:
  • breakfast €15 inc 12% tax per night
  • room rate 100% of unallocated base rate (after breakfast amount) inc 15% tax per night
You can define multiple base rate templates to cover different requirements and set one to be a default. The default would be used for bookings that come into Guestbook via the direct booking app, BookIt, or through myAllocator OTA booking aggregation.

Another popular scenario for base rate templates is for properties that need to collect a tourist tax. This is normally a set nightly fee, so just create a tourist tax invoice category and include that in your base rate templates.

To define a base rate template access

Invoice Greeting

You can define a greeting text that will appear on each invoice. The greeting is associated with the base rate template.

Switching Templates

At any time you can switch which base rate template to use for a booking. If you additional invoice lines for extras like drinks for instance these are preserved when you switch templates. The Invoice Edit page has a drop down list of all available templates. 

Don't want to use Templates

You don't need to use templates, instead the booing base rate amount will be allocated automatically to a "base rate" invoice line. Of course you can change the invoice lines to suit your needs and even switch to a template invoice later on. 

Multi Language Invoices

Guestbook now supports invoices in English or German.

Print or Email 

And of course it's simple to print or email the completed invoice to your guest at the click of a button. 


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